Wednesday, August 1, 2012

Background Investigations

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In this narrative about background investigations, I will introduce you to the basic facts as well as tasteless myths and misconceptions. I will use Nh as my example here.

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This type of investigation, and the data required to faultless it, are governed by a plethora of State and Federal Laws: The Fair prestige Reporting Act, Gramm-Leach Bliley Act and the Driver Privacy safety Act, and Rsa 260:14 to name but a few. Which laws apply, depends upon the surmise for the investigation and the data sought.

I am often asked the question: "How much does a background cost?" My answer is: "Please define background". My alternative answer is: "you get what you pay for" as with any goods or service.

What are people finding for in a background investigation? That is the very surmise for this article, as they often do not know what they are finding for, except peace of mind. Attorneys and the social are not all the time cognizant of what can and cannot be settled and what the records may reveal.

An attorney may want a background to check out his/her his or her own client, inherent witness, to avoid embarrassment on the stand or to be able to study the study of an adversary.

An manager may want to reduce exposure to liability by not hiring an worker with a problematic past. A homeowner may want to study the background of an in house employee, such as a nanny or housekeeper.

Backgrounds are done for:

• pre-employment screening
• in child custody matters
• to rate inherent study or expert witnesses
• to rate a man or firm with whom a client wishes to do business
• pre nuptial concerns
• peace of mind
• minimize risk and liability

How much the investigation contains, and thus how much it costs, depends upon the surmise for the request, and the risk tolerance of the requestor.

A cursory investigation may entail only a look at criminal records. When there is a need to meet the "Due Diligence" standard, the cost will rise accordingly. A recent court decision in the Midwest pointed out that technology now requires a Due Diligence investigation to comprise an Internet component, to meet that standard.

While a Google crusade is an perfect tool, there are methods to look into the "hidden" internet and to go beyond Google. Specialized "Deep Search" crusade engines.

Newsgroups should not be over looked. After three days of lookout revealed no activity in a workers comp case, a Nh interpreter turned to a NewsGroup crusade and found that the claimant has settled in the top five in a marathon, while claiming a work associated disability during the same period.

Most people think of a background as a criminal check. However, not all improper, unethical or socially unacceptable behavior is found in criminal court records. Many moving things appear in civil court filings. In Nh, as in most states, we have a multi tiered theory of Courts: District, Superior, Family, Probate, and Federal.

I am shocked at how many of my pre-employment screening clients do not bother to check criminal convictions at the federal level.

There is no such thing as a nationwide criminal search, though you will see this advertised on the internet. These searches are a compilation of data from tiny repositories where the records are social and much of it is taken from Dept. Of Corrections lists of incarcerated inmates. Often this is augmented with a name crusade from newspaper archives. This is very dissimilar from a conviction database.

The most strict way to check both criminal and civil records is an on site docket scan. There are firms that furnish this service, nationwide, but it covers only the first-rate Courts in a standard fashion. This begs the question: Where do I look, in which courts?

I propose developing an address history from social and publicly available records and check all courts where the subject has lived. Either to check contiguous jurisdictions is a matter of cost or risk tolerance.

There are some states where the records are available to the social at the State Central Repository. This can furnish a false sense of security, however. I know of one mid western state where the records are available, statewide, but that only 20% to 30% of the courts narrative their findings to the state repository.

In cases where I have had a signed waiver, I have obtained records from the Central Repository at the Dept. Of Safety. However, this statewide check is only as strict and trustworthy as the courts sending the records to Concord. I have seen instances, though quite rare, of a conviction found in the Court, not appearing in Concord and a conviction showing in Concord not showing in the Court. Records kept by humans are subject to error.

Driver histories, showing traffic convictions, can only be accessed agreeing to the Driver Privacy safety Act. This is often the only tool that will locate an alcohol abuse problem. Access in New Hampshire is further restricted by the administrative Procedures, Saf-C 5600.

Saf-C 5605.17 Commissioner's Discretion.
(a) The commissioner may refuse to release records which are requested pursuant to Rsa 260:14 in any singular case if he determines that such a release may be contrary to the social interest or would constitute an unwarranted invasion of privacy.

"Saf-C 5605.02 Pre-Employment or Employment Screening. For the purposes of Rsa 260:14, V, motor car records shall not be disclosed for the purpose of pre-employment or employment screening unless the screening of employees or prospective employees is being conducted for individuals who will be operating motor vehicles as a condition of employment."

Liens, judgments, and bankruptcies not only furnish a source of financial data but also lead to other sources of information, people who had interacted with the subject of the investigation. Also of interest and value, is a crusade of U.S Tax Court records. While not criminal in nature, they may help to paint a more faultless picture.

Sex Offender registries should be a part of any investigation.

Many federal agencies keep records of adverse actions that do not lead to criminal prosecution. These records can be an invaluable source of facts when used as part of a background investigation.

Attorneys who become complex with our educational theory need to be aware of Rsa 189:13. On it's face, it mandates background investigations. A closer look reveals something quite different

A man convicted of a violation of "Rsa 630:1; 630:1-a; 630:1-b; 630:2;(homicide) 632-A:2; 632-A:3; 632-A:4;(sexual assault) 633:1;(kidnapping) 639:2;(Incest) 639:3; 645:1, I(b), Ii, or Iii; 645:2;(public indecency) 649-A:3; 649-B:3; or 649-B:4;( computer porn) or any violation or any attempted violation of Rsa 650:2 where the act involves a child in material deemed obscene", shall not be hired by a school administrative unit.

"If the criminal history records facts indicates that the applicant has been convicted of a felony or of a crime listed in paragraph V, the school administrative unit, school district, or charter school shall relate the facts for a hiring decision, and the division of state police shall warn the division of schooling of any such convictions" (189:13-a).

The Criminal Code still contains many serious misdemeanor offenses like drugs, assault, theft, etc. That may be on the criminal record. They are not a factor in this law, which states:

"Under no circumstances shall the criminal records be released to the school administrative unit," The Sau apparently gets only a statement as to conviction of a felony or the list of specified crimes.

Whom do you turn to for this type of thing?

Rsa 106-f: 4 states that anyone who engages in "business of collecting for a fee, hire or recompense facts on the identity, conduct, movements, whereabouts, affiliations, transactions, prestige or character of any person, or otherwise doing investigative work for a inexpressive rather than a social interest." must be licensed by the Dept of safety as a inexpressive Detective. The law is clear: it is the activity that is regulated, not the title of the provider. Unlicensed entities providing this assistance are not uncommon.

A listing of investigators is available at the web site of the New Hampshire League of Investigators, Inc, http://www.nhli.net. The Nhli is the only pro connection of licensed investigators in the state. It's member are held to a standard higher than Rsa 106-f in that they agree, in writing, to abide by a Code of pro Ethics.

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